List of Required documents / Rekrutacja

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( Admission documents )

( required documents )

During online admission process applicants must attach the following documents in Online Application System (IRK) system in section Personal forms → Education:

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( 1 ) document confirming the education on the appropriate level (certificate/diploma);

( 2 ) grades certificate or other official document which includes the list of passed subjects with grades and final exams (if not stated in document which confirms the education)

- from high school - in case of application for first-cycle studies or long-cycle studies;

- from university - in case of application for second-cycle studies.

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( 3 ) grade scale (based on official document, minimum and maximum grade);

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( 4 ) apostille or legalisation of the document confirming the education - if you do not have this document during the online admission phase, there is a possibillity to bring it later - till October 31. Failure to submit this document within the deadline will cause the removal from the list of students!

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( 5 ) certified translation of documents

- to Polish in case of studies provided in Polish;

- to English in case of studies provided in English.

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( 6 ) certificate confirming that the document confirming education enables to study at the appropriate level in the country where the document confirming education was issued (in case the document confirming education includes no such information)

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( 7 ) language proficiency certificate or other document confirming language proficiency at the appropriate level

- for studies provided in English: English B1 in case of first-cycle studies, English B2 in case of second-cycle studies;

- for studies provided in Polish: Polish B2 in case of first-cycle and second-cycle studies.

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( 8* ) decision of Educational Superintendent on Recognition of the foreign document confirming secondary education

in case of applying for first-cycle studies. This document is required not for every foreign country. For more details please check: Recognition of certificate issued abroad – Kuratorium Oświaty w Krakowie and contact us if you need an assistance: recruitment@upjp2.edu.pl

NOTE: Applicants must deliver the Decision or the official Confirmation on submitting the application to Polish Kuratorium Oświaty on the day of enrolling (when submitting the originals of documents) within the specified deadline. Please contact us for more details: recruitment@upjp2.edu.pl

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Please attach the scans of the documents in Online Application System (IRK) → .

All documents issued in other language than language of tuition must be submitted with an official certified translation:

→ to Polish - in case of application for studies provided in Polish

→ English or Polish - in case of application for studies provided in English

Translation must be issued by:

→ a translator from the list of sworn translators in Poland issued by Ministry of Justice

→ a sworn translator from other European Union country, European Economic area (EEA) country, European Free Trade Association (EFTA) country or Organization for Economic Co-operation and Development (OECD) country

→ Consul General of the Republic of Poland in the country were the document confirming education was issued

→ accredited in Poland Embassy or Consulate representative of the country where the document confirming education was issued

Document confirming education (diploma, school certificate) must include an annotation that it enables to study at the appropriate level (Bachelor, Master, Phd etc.) in the country where the document confirming education was issued.

If a document confirming education has no such annotation, please submit an additional certificate which confirms that your diploma/school certificate enables you to continue studying at the appropriate level in the country where the document was issued.

Depending on the country, you may obtain the certificate from:

→ the school or other educational institution that has issued the document confirming education;

→ the educational authorities in the country where the document was issued

→ the consulate of the Republic of Poland located in the country where the document was issued;

→ accredited in Poland Embassy or Consulate representative of the country where the document confirming education was issued.

→ Recognition statement from NAWA

The title on the certificate must match the name on the document giving access/continuation of education on the specified diploma

( apostille )

Apostille confirms the official status of a domestic document that needs to be used abroad – in a country from the list

It confirms the authenticity of the signature, the capacity in which the person who signed the document acted and the identity of the seal or stamp on the document. Apostilles are recognized and issued by Poland and over 120 other countries.

Apostille was introduced by the convention abolishing the requirement of legalization for foreign official documents drawn up in The Hague on October 5, 1961 (Journal of Laws of 2005, No. 112, item 938) and applies to countries that have adopted this convention.

→ How to obtain an apostille?

You can obtain an apostille in the country that issued the document. The list of countries, parties to the Hague Convention, and the addresses of institutions where you can obtain an apostille are available here

( legalisation )

Legalisation is a certification that the document has been issued by a proper office - my means of legalization the consul certifies the authenticity of a signature and stamp/seal of a foreign official. Countries that do not recognize the apostille require holders of foreign documents to legalize them. Legalization applies to states non-members of the Hague Convention Abolishing the Requirement of Legalization for Foreign Public Documents of 5 October 1961 (Journal of Laws of 2005, no. 112, item 938).

→ How to obtain a legalisation?

Usually the document is legalized by the consul of Republic of Poland in the country where the document was issued. Please notice that consul can only legalize originals and official copies of documents. Photocopies and computer printouts cannot be legalized. The documents must be authenticated by the competent local authority before you present them to the consul. In most countries authentication is made by the Ministry of Foreign Affairs, Ministry of Justice or another central authority of the document's country of origin. Please contact the consulate and inquire about the procedure for legalizing documents. The list of foreign diplomatic missions is available on the website of the Ministry of Foreign Affairs

( recognised diplomas )

Please visit the official NAWA database or contact us to verify whether your diploma is recognised in Poland or you need to receive a Decision of Educational Superintendent from Polish Kuratorium Oświaty.

Secondary education and the right to apply for admission to studies are confirmed in the Republic of Poland by:

( 1 ) Certificates and other documents issued by a school or an educational institution from:

→ the European Union
→ the Organization for Economic Cooperation and Development (OECD)
→ the European Free Trade Agreement (EFTA)

This applies to secondary school-leaving certificates obtained in the following countries:

Australia, Austria, Belgium, Bulgaria, Chile, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Greece, the Netherlands, Spain, Ireland, Island, Israel, Japan, Canada, Colombia, South Korea, Costa Rica, Lichtenstein, Lithuania, Luxembourg, Latvia, Malta, Mexico, Germany, Norway, New Zealand, Portugal, Romania, Slovakia, Slovenia, Switzerland, Sweden, Turkey, USA, Hungary, UK, Italy.

( 2 ) IB diplomas (International Baccalaureate) issued by the International Baccalaureate Organization in Geneva

( 3 ) EB diplomas (European Baccalaureate) issued by the European Schools in accordance with the Convention on the Statute of the European Schools, drawn up in Luxembourg on June 21, 1994 (Journal of Laws of 2005 No. 3, item 10)

( 4 ) certificates covered by international agreements (check the list of agreements )

( non-recognised diplomas )

If your diploma is not automatically recognised, you need a Decision of Educational Superintendent in Poland on Recognition of the foreign document confirming secondary education (in case of applying for first-cycle studies).

The application shall be submitted to the voivodship school superintendent offices competent for the place of residence of the applicant for the recognition of the document, or if it doesn’t exist, competent for the place of establishment of the institution in which the applicant intends to submit the certificate.

Information from the Krakow education superintendent office:

→ Recognition or nostrification of a certificate issued abroad

→ Recognition of certificate issued abroad

Educational superintendents’ addresses can be found here.

( documents to download )

After passing online admission successfully, if you do not have apostille or legalisation at the moment of submitting the documents to the secretary's office please sign and attach the Undertaking →	Undertaking for submitting the document later

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Translation

Certificate confirming enablement to study on the appropriate level of education

Apostille or legalisation

Recognition of the document confirming education